SCHOOL COUNSELING SERVICES
Guidance counseling services are planned to help each student obtain the most out of the school program. All students are encouraged to use the counseling service regarding any concerns they might have. Often a counselor helps students with educational program planning, study habits, personal and home concerns, health problems, social questions, career plans, and decision making. Students should feel free to discuss their interests, plans, and concerns with their counselor. The counselors will also make classroom presentations on topics of interest to all students that will enhance the development of proper school and social growth. At times during the year, some students may be invited to become members of small groups that meet on a regularly scheduled basis with a counselor. Students may also be asked to attend individual sessions whenever a counselor feels he/she can be of assistance to the student. Students may arrange to meet the counselor by completing a request form from the classroom teacher.
In addition to student counseling services, other counseling department activities include parent-teacher conferences, scheduling of students into classes, standardized testing, and special education program and testing coordination.
MEDIA CENTER / LIBRARY SERVICES
The purpose of the media center is to provide a variety of materials and services to assist staff and students in the teaching-learning process. The media specialist will orient all students on proper media procedures at the start of the school year. Students will attend the media center for instruction and to check out materials on a regularly scheduled basis. The media specialist will also be available at other times for individual or group use throughout the school day. When using the media center during class time, individuals must have a pass from the classroom teacher.
Students are responsible for all materials checked out of the media center. Fines are charged for overdue books. Students must pay the current replacement cost for lost books.
CAFETERIA & LUNCH SERVICES
The management and operation of the food services program
is the responsibility of the Director of Nutrition and Food Services and the building principal. Food service personnel in each building will be directly responsible to the school cafeteria manager, and to the Director of Nutrition and Food Services.
FOOD SERVICE PRICES
The food service program will not be open to the general public. School employees and authorized visitors including senior citizens may participate in the food services program at adult prices. Vending machines other than those in the cafeteria may be operated after school hours for student use.
FREE AND REDUCED LUNCH
Children, eligible for free or reduced-price meals, will be determined by the criteria established by the Child Nutrition Program. It will also provide breakfast in accordance with provisions in Indiana Code.
Each school annually will notify all families of the availability, eligibility requirements, and application procedure for free and reduced-price meals by distributing an application to the family of each student enrolled in the school, and will seek out and apply for such Federal, State, and local funds as may be applied to the Corporation’s program of free and reduced-price meals.
NO CHARGE / STUDENT DEBT
All students, adults, and employees of Hamilton Southeastern Schools must pay by cash/check daily or prepay into their food service account through efunds for all purchases. Students will be provided with a regular breakfast and/or lunch daily regardless of the account balance.
Once a student’s account shows insufficient funds an email will be sent to the parent/guardian or the student will be given a note to take home stating that payment is due. In addition, the food service manager will make a courtesy call to notify the parent/guardian, making certain that they are aware payment is due.
The cafeteria manager will bring any outstanding student balances of negative $20.00 or more to the attention of the Director of Nutrition & Food Services who will send a letter to the parents requesting payment be made. If the account remains negative $20.00 or more and no payment is received by the end of the semester the matter will be turned over to a collection agency. Up to $8.35 in processing fees along with collection fees may be added if the balance remains outstanding at the end of the semester.
The Director of Nutrition and Food Services is authorized to purchase food and supplies under the director’s direction in accordance with the requirements of state law.
USE OF SURPLUS COMMODITIES
Hamilton Southeastern Schools receives surplus commodities through the State School Food and Nutrition Office. All rules and regulations for their use as prescribed by the State will be followed.
FOOD SANITATION PROGRAM
To comply with health department guidelines, Hamilton Southeastern Schools will provide only food prepared in an inspected kitchen. Outside drinks or commercially-prepared/vendor-prepared foods, including fast foods, are not permitted on school property during meal time without prior approval by the building principal/designee.
School kitchens will not be used unless a food service employee is on duty in the kitchen. Arrangements for the use of a kitchen will be made through the school cafeteria manager subject to the approval of the Director of Nutrition and Food Services.
STUDENT SALES / FOOD FUNDRAISERS
Sale of non-commercial, unpackaged “homemade” food items is prohibited due to food safety and sanitation regulations
Only commercially prepared food items not offered in the cafeteria may be sold to students as fundraisers. The fundraisers involving food items may not be sold during the time the cafeteria is in operation.
In addition to handling all rental textbooks, the bookstore sells the expendable materials and workbooks required. Other school supplies such as pencils, notebooks, etc., are also available for purchase. The school's treasurer manages the bookstore. Students depositing money or requesting payment to be made from extracurricular accounts should do so through the sponsor of the activity.
TEXBOOK RENTAL AND FEES
The term “textbook” means “systematically organized material designed to provide a specific level of instruction in a subject matter category, including a book, hardware that will be consumed, accessed, or used by a single student during a semester or school year, computer software and digital content.”
Textbook Rental Fee Statements are available on Skyward Family Access in late August under the Fee Management tab. Fee Payments are due by the due date. Payments and arrangements may be made online via eFunds by the due date. A link to eFunds can be found on Skyward Family Access under the Fee Management tab or the district and school websites under the “Quick Links” tab. If you do not have internet access you may contact your child’s school to request a paper statement.
Up to $8.35 in processing fees along with collection fees may be added if the balance remains outstanding after the due date, without payment arrangements being made. All returned checks will result in a $20.00 non-sufficient funds fee. Loss, theft, or “beyond use” damage fees will be assessed by the school and collected at the end of each semester or year.
If a student leaves Hamilton Southeastern Schools, Material and Consumable fees will not be refunded and will be collected at full price unless the materials or consumables have not been issued or used. Textbook Rental Fees will be prorated based on number of days the student is enrolled in school.
RETURNED CHECK POLICY
According to HSE Board adopted policy, all returned checks will result in a $20 non-sufficient funds fee.
Occasionally, students misplace textbooks. The lost book is usually found within a period of time. In the meantime, however, the student does not have the book, which is needed for class. In these cases, the student should contact the treasurer in the bookstore. A new textbook will be issued to the student when the student pays the treasurer the replacement cost of the lost book. If the lost book is found, the treasurer will issue a full refund.
Due to the consumable nature of workbooks, refunds cannot be issued when lost workbooks are found. The school has no desire for a student to be without required books. The procedures noted above allow students to replace lost materials, and for the school to maintain financial accountability.
All lockers made available for student use on the school premises are the property of the School Corporation. These are made available for student use in the storing of school supplies and personal items necessary for use at school. The lockers are not to be used to store items which cause or can reasonably be foreseen to cause an interference with school purposes, educational function, or which are forbidden by state law or school rules.
The student's use of lockers does not diminish the school corporation's ownership or control of the locker. The school corporation retains the right to inspect the locker and its contents to insure it is being used in accordance with its intended purpose, to eliminate fire and other hazards, to maintain sanitary conditions, to attempt to locate lost or stolen material, and to prevent use of the locker to store prohibited or dangerous materials such as weapons, illegal drugs or alcohol.
All lockers and other storage areas provided for student’s use on school premises remain the property of the school corporation are subject to inspection, access for maintenance, and search pursuant to this section. No student shall lock or otherwise impede access to any locker except with a lock approved by the principal of the school. Unapproved locks will
be removed and disposed of.
The principal or other member of the administrative staff or a teacher may search a desk, locker, or other storage area on school premises when the person conducting the search has reasonable suspicion that a search is warranted.
Students will be assigned individual lockers for storing school-related materials and belongings. The locker combination will be issued to each student. The following guidelines should be followed by students concerning lockers:
1. Each student should memorize the locker combination.
2. No student is to disclose the combination to another student.
3. Each student should keep the locker locked to ensure the security of property. The school is not responsible for items lost or stolen.
4. A student should not access any locker other than the one to which the student has been assigned.
5. No material should be attached to the locker door without the principal's approval.
6. Tape should not be attached anywhere on the locker.
7. Students should use magnets to attach materials to the inside of a locker.
8. Students should not pre-set lockers to open or tamper with the locking mechanism.
The student is responsible for proper maintenance of the locker assuring that no damage is done to it. Students may be assessed a charge if it becomes necessary to repair damages attributable to student misuse.